- Is the meeting necessary?
Occasionally meetings are the lazy way to move a project along the process. If you don’t need a meeting, don’t schedule it.
- Is there an agenda?
Without a solid agenda, please refer back to question 1. Agendas should cover what the goal of the meeting is and the brief topics to be covered.
- Timekeeper and Scribes in the meeting
Nothing worse than waiting for someone to get their notes down, or a meeting that runs over because someone wasn’t watching the clock.
- Clamshells down.
If you’re in the meeting, be in the meeting. Unless you are presenting your computer should be shut and you should be paying attention. If you’re checking email, please check items #1 and #2 and make sure you are the appropriate member of the team you represent.
- Take Derailing Questions or Discussions to Sidebars
“Can we table that issue for a discussion after the meeting? I’d like to stay with the agenda for now.”
- Good post-meeting notes within an hour of the conclusion of the meeting: action items and dates recorded.
- Do you need the next meeting? Can you take the previous discussion notes and turn them into the next agenda? If you don’t need the meeting, cancel it and give your colleagues time back in their day.
@jmacofearth (also seen on Google+: jmacofearth)